ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 10/11/2014

Expire date: 22/12/2014

External Reference: 2014-499059

TED Reference: 2014/S 218-385835

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dublin City Council
N/A
Civic Offices, Wood Quay
8  Dublin
IE
For the attention of: Breda Clegg
Telephone: +353 12223856
E-mail: breda.clegg@dublincity.ie
Internet address(es):
General address of the contracting authority: http://www.dublincity.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82404&B=ETENDERS_SIMPLE
Further information can be obtained from:
See www.etenders.ie for tender documents
.
.
IE
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
See www.etenders.ie for tender documents
.
.
IE
Internet address:
Tenders or requests to participate must be sent to:
Central Procurement Unit, Dublin City Council
Block 1, Floor 7, Civic Offices, Wood Quay
8  Dublin
IE
For the attention of: Senior Executive Officer
Internet address:
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Cavan County Council
Farnham Street,
Cavan, County Cavan
IE
Clare County Council
New Road,
Ennis, County Clare
IE
Dun Laoghaire Rathdown County Council
Marine Road,
Dun Laoghaire, County Dublin
IE
Fingal County Council
Main Street,
Swords, County Dublin
IE
Galway County Council
Prospect Hill,
Galway, County Galway
IE
KIldare County Council
Devoy Park
Naas, County Kildare
IE
Limerick City & County Council
Dooradoyle
LImerick, County Limerick
IE
Mayo County Council
The Mall
Castlebar, County Mayo
IE
Meath County Council
County Hall
Navan, County Meath
IE
Roscommon County Council
The Courthouse
Roscommon, County Roscommon
IE
South County Dublin County Council
County Hall
Tallaght, Dublin 24
IE
Westmeath County Council
Mount Street
Mullingar, County Westmeath
IE
Dublin Docklands Development Authority
Custom House Quay
1  Dublin
IE
Donegal County Council
County House,
Lifford, County Donegal
IE

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Multi-operator Framework Agreement for Financial Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No6:  Financial services a) Insurances services b) Banking and investment services
    Main site or location of works, place of delivery or of performance:

    Dublin 8

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 30
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  600000  and 2500000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    It is intended to establish a Framework Agreement for the provision of Financial Services in 6 lots:

    Lot 1 VAT

    Lot 2 Company Formation

    Lot 3 Procurement

    Lot 4 Risk Management

    Lot 5 Business Continuity

    Lot 6 Credit Checking

    II.1.6)

    Common procurement vocabulary (CPV)

    79412000   Financial management consultancy services
    66171000   Financial consultancy services
    79410000   Business and management consultancy services
    79418000   Procurement consultancy services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Background

    Participating Local Authorities provide a wide range of services and maintain physical infrastructures and run programmes of capital works. Finance Departments have developed appropriate systems, skills and knowledge for routine financial business. There are however occasions when specialist financial advice is required and this is the purpose for the establishment of the Framework Agreement.

    3.2 Scope of Requirements

    There are a number of areas detailed below where participating Local Authorities may require specialist financial services. The primary role of such service providers will be to provide advice and recommendations to participating Local Authorities. In some cases specialist training may be required.

    Lot 1 – VAT

    There may be requirements for VAT services including ad-hoc VAT advice services, general VAT training and VAT training for property transactions including maintenance of capital goods records. Miscellaneous advice on taxation may be required from time to time to include VAT, Reverse charge VAT, Relevant Contract Tax, PSWT, Stamp duty, PAYE/PRSI to include pension advice.

    Lot 2 – Company Formation

    Assistance may be required in relation to setting up affiliated or related companies (or to the winding down of companies) and ongoing advice may be needed on company law, corporate practice, corporate governance and compliance matters. Miscellaneous advice on company formation may be required from time to time.

    Lot 3 - Procurement

    From time to time advice and assistance may be required with procurement projects.

    General assistance may be required with development of policies, procedures, corporate procurement planning, sourcing strategies and market analysis using best practice methodology.

    There may be specific procurement projects where advice and assistance will be required relating to, for example:

    • Market evaluation and analysis

    • Strategic sourcing options

    • Development of specifications

    • Choice of procurement procedure and processes

    • Preparing technical input to tender documents

    • Preparation of selection and contract award criteria

    • Development of contract documentation

    • Tender assessment and evaluation methodology

    • Managing supplier selection processes

    • Notification process and subsequent queries

    • Debriefing support

    • Contract award procedures

    • Procurement Training including, for example

     Category management

     eAuctions

     Tender Management

     Electronic Tendering

     Procurement Resourcing

     Procurement Recruitment

     Contract and Supplier Management Solutions

     Category Strategy Formulation

    Miscellaneous advice on various aspects of procurement may be required from time to time.

    Lot 4 – Risk Management

    Professional advice, consultancy and training may be required in the area of Risk Management. Providers must be familiar with the relevant standards in Risk Management (e.g. ISO 31000 / AS/NZ 4360) and have an understanding of the operating environment of the local authority sector. Miscellaneous advice on Risk Management may be required from time to time.

    Lot 5 - Business Continuity

    Professional advice, consultancy and training may be required in the area of Business Continuity. Providers must be familiar with the relevant standards in Business Continuity (e.g. BS25999/ISO22301) and have an understanding of the operating environment of the local authority sector. Miscellaneous advice on Business Continuity may be required from time to time.

    Lot 6 – Credit Checking

    A credit history or report may be needed to check the financial status and creditworthiness of a company before entering into business transactions. Miscellaneous advice on credit checking may be required from time to time

    Estimated cost excluding VAT
    Range: between  600000  and 2500000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Information about lots

    Lot No: 1  Lot title: Lot 1 – VAT
    1)

    Short description:

    Lot 1 – VAT

    There may be requirements for VAT services including ad-hoc VAT advice services, general VAT training and VAT training for property transactions including maintenance of capital goods records. Miscellaneous advice on taxation may be required from time to time to include VAT, Reverse charge VAT, Relevant Contract Tax, PSWT, Stamp duty, PAYE/PRSI to include pension advice.

    2)

    Common procurement vocabulary (CPV)

    66171000   Financial consultancy services
    79410000   Business and management consultancy services
    79412000   Financial management consultancy services
    79418000   Procurement consultancy services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Lot 2 – Company Formation
    1)

    Short description:

    Lot 2 – Company Formation

    Assistance may be required in relation to setting up affiliated or related companies (or to the winding down of companies) and ongoing advice may be needed on company law, corporate practice, corporate governance and compliance matters. Miscellaneous advice on company formation may be required from time to time.

    2)

    Common procurement vocabulary (CPV)

    79410000   Business and management consultancy services
    66171000   Financial consultancy services
    79412000   Financial management consultancy services
    79418000   Procurement consultancy services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Lot 3 - Procurement
    1)

    Short description:

    Lot 3 - Procurement

    From time to time advice and assistance may be required with procurement projects.

    General assistance may be required with development of policies, procedures, corporate procurement planning, sourcing strategies and market analysis using best practice methodology.

    There may be specific procurement projects where advice and assistance will be required relating to, for example:

    • Market evaluation and analysis

    • Strategic sourcing options

    • Development of specifications

    • Choice of procurement procedure and processes

    • Preparing technical input to tender documents

    • Preparation of selection and contract award criteria

    • Development of contract documentation

    • Tender assessment and evaluation methodology

    • Managing supplier selection processes

    • Notification process and subsequent queries

    • Debriefing support

    • Contract award procedures

    • Procurement Training including, for example

     Category management

     eAuctions

     Tender Management

     Electronic Tendering

     Procurement Resourcing

     Procurement Recruitment

     Contract and Supplier Management Solutions

     Category Strategy Formulation

    Miscellaneous advice on various aspects of procurement may be required from time to time.

    2)

    Common procurement vocabulary (CPV)

    79418000   Procurement consultancy services
    66171000   Financial consultancy services
    79410000   Business and management consultancy services
    79412000   Financial management consultancy services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 4  Lot title: Lot 4 – Risk Management
    1)

    Short description:

    Lot 4 – Risk Management

    Professional advice, consultancy and training may be required in the area of Risk Management. Providers must be familiar with the relevant standards in Risk Management (e.g. ISO 31000 / AS/NZ 4360) and have an understanding of the operating environment of the local authority sector. Miscellaneous advice on Risk Management may be required from time to time.

    2)

    Common procurement vocabulary (CPV)

    79410000   Business and management consultancy services
    66171000   Financial consultancy services
    79412000   Financial management consultancy services
    79418000   Procurement consultancy services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 5  Lot title: Lot 5 - Business Continuity
    1)

    Short description:

    Lot 5 - Business Continuity

    Professional advice, consultancy and training may be required in the area of Business Continuity. Providers must be familiar with the relevant standards in Business Continuity (e.g. BS25999/ISO22301) and have an understanding of the operating environment of the local authority sector. Miscellaneous advice on Business Continuity may be required from time to time.

    2)

    Common procurement vocabulary (CPV)

    79410000   Business and management consultancy services
    66171000   Financial consultancy services
    79412000   Financial management consultancy services
    79418000   Procurement consultancy services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 6  Lot title: Lot 6 – Credit Checking
    1)

    Short description:

    Lot 6 – Credit Checking

    A credit history or report may be needed to check the financial status and creditworthiness of a company before entering into business transactions. Miscellaneous advice on credit checking may be required from time to time.

    2)

    Common procurement vocabulary (CPV)

    79412000   Financial management consultancy services
    66171000   Financial consultancy services
    79410000   Business and management consultancy services
    79418000   Procurement consultancy services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documentation on www.etenders.gov.ie for details

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documentation on www.etenders.gov.ie for details

    Minimum level(s) of standards possibly required:

    See tender documentation on www.etenders.gov.ie for details

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documentation on www.etenders.gov.ie for details

    Minimum level(s) of standards possibly required:

    See tender documentation on www.etenders.gov.ie for details

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    etenders reference number 89925

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    22.12.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 012 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Additional Information – Dublin City Council

    1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

    2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

    3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

    4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

    5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

    6. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

    7. Tenders may be submitted in English or in the Irish language.

    8. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

    9. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

    10. All queries regarding this tender must be emailed to breda/clegg@dublincity.ie or the attention of Breda Clegg. Queries must be in question format and must be submitted by email. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by the date stated in the etenders notice and the tender document to enable issue of responses to all interested parties.

    11. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    The Four Courts, Inns Quay
    7  Dublin
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained