ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 26/01/2015

Expire date: 09/03/2015

External Reference: 2014-986356

TED Reference: 2015/S 021-033640

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Enterprise Ireland
The Plaza, East Point Business Park
3  Dublin
IE
For the attention of: Irene Sadleir (Senior Promotions Executive)
E-mail: Irene.sadleir@enterprise-ireland.com
Internet address(es):
General address of the contracting authority: http://www.enterprise-ireland.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/434
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82189&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82189&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
Irish Government Procurement Opportunities Portal (eTenders Website)
.
.
IE
Internet address: www.etenders.gov.ie
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Economic and financial affairs
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Supply, on-site build and removal of pre-designed exhibition and conference stands at various locations in Ireland and abroad.

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 6
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    II.1.5)

    Short description of the contract or purchase(s)

    Enterprise Ireland proposes to establish three (3) multi-party framework agreements for the supply, on-site build and removal of pre-designed exhibition and conference stands at various locations for a selection of trade and knowledge events, specifically National Group Stands at International Trade Shows; Staging and Display Requirements for Trade Missions, Conferences and Seminars; and arrangements for one-to-one meetings.

    The requirements have been divided into three (3) lots based on the geographical location of the venues to be accommodated. Candidates may apply for one, several or all lots. The Lots are as follows:

    - Lot 1 Ireland and UK

    - Lot 2 Europe (excluding Ireland and UK)

    - Lot 3 North America

    Each framework agreement will be established with six (6) operators, subject to the receipt of a sufficient number of valid tenders under each Lot.

    II.1.6)

    Common procurement vocabulary (CPV)

    39154000   Exhibition equipment
    39154100   Exhibition stands
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    As described in section II.1.5 of this notice and elsewhere in the Qualification Questionnaire available to download from www.etenders.gov.ie.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Ireland and UK
    1)

    Short description:

    Multi-operator framework agreement for the supply, on-site build and removal of pre-designed exhibition and conference stands at venues in Ireland and the UK.

    For information purposes only, candidates should note that approximately forty (40) events requiring these supplies/services took place between 2010 and 2014. Approximately 80% of these events were in Ireland and 20% were in the UK.

    Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

    2)

    Common procurement vocabulary (CPV)

    39154000   Exhibition equipment
    39154100   Exhibition stands
    3)

    Quantity or scope:

    See Short Description above.

    Estimated cost excluding VAT
    Range: between  500000  and 900000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Europe (excluding Ireland and UK)
    1)

    Short description:

    Multi-operator framework agreement for the supply, on-site build and removal of pre-designed exhibition and conference stands at venues in Europe (excluding Ireland and UK).

    For information purposes only, candidates should note that approximately thirty (30) events requiring these supplies/services took place between 2010 and 2014. These events were predominantly held in Spain, Germany, France and Holland.

    Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

    2)

    Common procurement vocabulary (CPV)

    39154000   Exhibition equipment
    39154100   Exhibition stands
    3)

    Quantity or scope:

    See Short Description above.

    Estimated cost excluding VAT
    Range: between  1200000  and 1700000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: North America
    1)

    Short description:

    Multi-operator framework agreement for the supply, build and removal of pre-designed exhibition and conference stands at venues in North America.

    For information purposes only, candidates should note that approximately thirty (30) events requiring these supplies/services took place between 2010 and 2014. These events were predominately held in California, Texas, Missouri, New York and Massachusetts.

    Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

    2)

    Common procurement vocabulary (CPV)

    39154000   Exhibition equipment
    39154100   Exhibition stands
    3)

    Quantity or scope:

    See Short Description above.

    Estimated cost excluding VAT
    Range: between  500000  and 900000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    If the candidate is a consortium or grouping of members, the candidate must specify the commercial and/or legal relationship (if any) amongst its members and any agreements giving effect to same. The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract:

    — on the basis of joint and several liability with each member of the candidate executing the contract,

    — with a particular single member of the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or

    — as an incorporated or unincorporated special purpose vehicle, with collateral warranties and/or guarantees from the members of the candidate.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See the Qualification Questionnaire available to download from www.etenders.gov.ie.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See the Qualification Questionnaire available to download from www.etenders.gov.ie.

    Minimum level(s) of standards possibly required:

    See the Qualification Questionnaire available to download from www.etenders.gov.ie.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See the Qualification Questionnaire available to download from www.etenders.gov.ie.

    Minimum level(s) of standards possibly required:

    See the Qualification Questionnaire available to download from www.etenders.gov.ie.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  8
    Objective criteria for choosing the limited number of candidates: 

    It is envisaged that the top 8 scoring Candidates under each lot (subject to the quality and number of applications received) which also meet the minimum criteria and rules for selection set out in the Qualification Questionnaire will be invited to tender for that lot.

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    26.02.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition.

    2. Establishment of each framework agreement will be subject to the approval of the competent authorities.

    3.If for any reason it is not possible to conclude a framework agreement with one or more of the tenderers invited, or if having concluded that framework agreement the Contracting Authority decides to terminate the appointment of one or more of the framework members, the Contracting Authority reserves the right to admit the next highest scoring tenderer(s) to that framework agreement on the basis of the same terms and as tendered by that party(ies), at any time during the tender validity period of 12 months duration. This shall be without prejudice to the right of the contracting entity to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

    4. At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court
    Four Courts
    7  Dublin
    IE
    E-mail: highcourtcentraloffice@courts.ie
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Please contact your legal advisor
    Internet address: