ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 24/10/2014

Expire date: 26/11/2014

External Reference: 2014-586088

TED Reference: 2014/S 208-368709

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D2  Dublin
IE
For the attention of: Hannah Hughes
Telephone: +353 014763400
E-mail: hhughes@tourismireland.com
Fax: +353 014763666
Internet address(es):
General address of the contracting authority: http://www.ireland.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1197
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82112&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82112&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Tourism Ireland
N/A
PO Box 5001101, 1st Floor - JAFZA View 18, Jebel Ali Free Zone
Dubai
AE
For the attention of: Amanda Burns
Telephone: +97 148137819
E-mail: aburns@tourismireland.com
Internet address: www.ireland.com
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Tourism Marketing
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Destination Marketing / General Sales Agency for India

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    India

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Tourism Ireland wishes to appoint a Destination Marketing / General Sales Agency for India. The agency, based in India, will report to the Asia Hub and be responsible for developing, co-ordinating and executing a comprehensive trade, publicity and marketing programme for the island of Ireland in India. The annual marketing plans are determined and agreed in conjunction with, and approved by, Tourism Ireland. A thorough knowledge of the tourism industry of the island of Ireland, along with in-market trade, marketing and media expertise is required to successfully undertake these services. The successful candidate must have an operational base in either Mumbai and/or New Delhi and a presence in both cities (as a minimum). The Contract Period will be for three (3) years with the option by Tourism Ireland to extend annually for up to a maximum further two (2) years, subject to budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six (6) month probationary period. It is anticipated that work under the Contract will commence 1st June 2015.

    II.1.6)

    Common procurement vocabulary (CPV)

    75125000   Administrative services related to tourism affairs
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Contract Period will be for three (3) years with the option by Tourism Ireland to extend annually for up to a maximum further two (2) years, subject to budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six (6) month probationary period. It is anticipated that work under the Contract will commence 1st June 2015.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if sucessful, must contract as a single entity, having joint and several liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    The successful candidate must have an operational base in either Mumbai and/or New Delhi and a presence in both cities (as a minimum). Fluent spoken and written English is essential. Applicants for this project must have an in-depth understanding of the Indian travel market and a strong, established relationship with key travel trade and media contacts in India. A knowledge of the island of Ireland as a tourism destination must also be demonstrated.

    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Tenderers are referred to the Instructions Document

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Tenderers are referred to the Instructions Document

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  2  and  maximum number  6
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    ADM/INDIA/2015

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    26.11.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Requests to Participate must be submitted in hard copy and a soft copy also supplied by the deadline stated. All Requests to Participate must be sent in clearly marked envelopes.

    Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

    Late applications will not be accepted. Applications by fax or email will not be accepted

    Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

    Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland.

    Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.

    Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.

    The contract will be subject to Irish law.

    Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).