ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 21/10/2014

Expire date: 01/12/2014

External Reference: 2014-179535

TED Reference: 2014/S 206-364417

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Houses of the Oireachtas Service
N/A
Leinster House
Kildare Street  Dublin 2
IE
For the attention of: Verona NíBhrionn
Telephone: +353 016183000
E-mail: info@oireachtas.ie
Internet address(es):
General address of the contracting authority: http://www.oireachtas.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1166
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82017&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82017&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Other: Parliament
I.3)

Main activity

  • Other: Parliament
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Visitor Management System, including Hardware and related Support Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Dublin 2

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    the provision of a Visitor Management System (“VMS“) for the Houses of the Oireachtas Service (“the Service“). The current system for the management of visitor information is conducted on a manual basis. The Service is looking for a more user-friendly, efficient and effective system for recording, managing and reporting on visitor information. It is envisaged that the commissioning and rollout of this VMS will be carried out on a phased basis over the duration of the contract with initial installation commencing in December 2014.

    II.1.6)

    Common procurement vocabulary (CPV)

    42961100   Access control system
    35120000   Surveillance and security systems and devices
    48730000   Security software package
    48732000   Data security software package
    79710000   Security services
    80610000   Training and simulation in security equipment
    44316400   Hardware
    51611100   Hardware installation services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    As per the RFT document

    Estimated cost excluding VAT: 150000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    This is a three year contract with an option to renew for a further two years.

    Provisional timetable for recourse to these options:
    in months: 36 (from the award of the contract)
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 24 (from the award of the contract)
    II.3)

    Duration of the contract or time limit for completion

    Starting  15. 12. 2014  Completion  14. 12. 2019

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    As per the RFT document

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    As per the RFT document

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    As per the RFT document

    Minimum level(s) of standards possibly required:

    As per the RFT document

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As per the RFT document

    Minimum level(s) of standards possibly required:

    As per the RFT document

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    2014/1033

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    01.12.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    [DurationDays]: 120 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court
    Inns Quay
    7  Dublin
    IE
    Telephone: +353 18886000
    E-mail: HighCourtCentralOffice@courts.ie
    Fax: +353 18886125
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained