Date of dispatch of this notice: 17/10/2014
Expire date: 27/11/2014
External Reference: 2014-067634
TED Reference: 2014/S 203-359626
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Defence Forces Ireland
N/A
McKee Barracks
Blackhorse Ave. Dublin 7.
IE
For the attention of: Defence Forces
Telephone: +353 18042000
E-mail: info@military.ie
N/A
McKee Barracks
Blackhorse Ave. Dublin 7.
IE
For the attention of: Defence Forces
Telephone: +353 18042000
E-mail: info@military.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1144
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81921&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81921&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1144
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81921&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81921&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)
Main activity
- Defence
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
This contract is to supply Front of House and Kitchen Cleaning Services to all Defence Forces locations. The Defence Forces is made up of fourteen(14) locations.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No14:
Building-cleaning services and property management services
Throughout Ireland
NUTS code
IRELAND
II.1.5)
Short description of the contract or purchase(s)
This is a high value contract for the supply and delivery of Front of House and Kitchen cleaning services to the Defence Forces and the winning tenderer will have an opportunity to work with a customer who has overhauled their supply function in order to extract efficiencies from fourteen (14) locations.
The Defence Forces carry out the procurement in an open and transparent manner and in line with National and EU Public Procurement guidelines. The procurement process for Front of House and Kitchen Cleaning Services will be conducted in accordance with those procedures and the basic principles of transparency and equal treatment will be adhered to. All personnel involved in the award process have significant experience and education in public procurement
You are invited to tender for the above-mentioned contract. This contract is to supply Front of House and Kitchen Cleaning Services to all Defence Forces locations. The Defence Forces is made up of fourteen(14) locations. The contract is expected to run from 01 January 2015 to 31 December 2017 with an option to extend for a further year subject to performance measurement review. The estimated value of the contract is circa €3 million per annum.
The services to be provided under the contract shall be delivered to the satisfaction of the Minister and his/her agent in accordance with the specified requirements as and when required. Defence Forces personnel at both a local and national level will monitor quality of service.
This tender will be in two Lots, (Lot 1 and Lot 2) they are as follow:
Lot One; Lot Two;
Cathal Bruagha Barracks, Dublin* Collins Barracks, Cork*
McKee Barracks, Dublin* Sarsfield Barracks, Limerick
Gormanston Camp, Co Meath Naval Base, Haulbowline*
Aiken Barracks, Dundalk Stephen Barracks, Kilkenny
Custume Barracks, Athlone * Curragh Camp, Co Kildare *
Saint Bricins Hospital, Dublin Casement Aerodrome, Baldonnel*
Finner Camp, Donegal Renmore Barracks, Galway
* Denotes Officers Mess present at location.
In order to quote for lot 1 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 1.
In order to quote for Lot 2 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 2.
Companies may quote for both lots.
The quotation will be for all costs associated with servicing each location. Each location will have requirments unique to themselves which will be further explained on the site visits.
II.1.6)
Common procurement vocabulary (CPV)
90910000
Cleaning services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
no
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
the supply and delivery of Front of House and Kitchen Cleaning services.
This is a high value contract and the winning tenderer will have an opportunity to work with a customer who has overhauled their supply function in order to extract efficiencies from fourteen (14) locations.
The Defence Forces carry out the procurement in an open and transparent manner and in line with National and EU Public Procurement guidelines. The procurement process for Front of House and Kitchen Cleaning Services will be conducted in accordance with those procedures and the basic principles of transparency and equal treatment will be adhered to. All personnel involved in the award process have significant experience and education in public procurement
You are invited to tender for the above-mentioned contract. This contract is to supply Front of House and Kitchen Cleaning Services to all Defence Forces locations. The Defence Forces is made up of fourteen(14) locations. The contract is expected to run from 01 January 2015 to 31 December 2017 with an option to extend for a further year subject to performance measurement review. The estimated value of the contract is circa €3 million per annum.
The services to be provided under the contract shall be delivered to the satisfaction of the Minister and his/her agent in accordance with the specified requirements as and when required. Defence Forces personnel at both a local and national level will monitor quality of service.
This tender will be in two Lots, (Lot 1 and Lot 2) they are as follow:
Lot One; Lot Two;
Cathal Bruagha Barracks, Dublin* Collins Barracks, Cork*
McKee Barracks, Dublin* Sarsfield Barracks, Limerick
Gormanston Camp, Co Meath Naval Base, Haulbowline*
Aiken Barracks, Dundalk Stephen Barracks, Kilkenny
Custume Barracks, Athlone * Curragh Camp, Co Kildare *
Saint Bricins Hospital, Dublin Casement Aerodrome, Baldonnel*
Finner Camp, Donegal Renmore Barracks, Galway
* Denotes Officers Mess present at location.
In order to quote for lot 1 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 1.
In order to quote for Lot 2 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 2.
Companies may quote for both lots.
The quotation will be for all costs associated with servicing each location. Each location will have requirments unique to themselves which will be further explained on the site visits.
Estimated cost excluding VAT: 9000000
EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: yes
Number of possible renewals:
1
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 12 (from the award of the contract)
in months: 12 (from the award of the contract)
II.3)
Duration of the contract or time limit for completion
Duration in months: 036 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Please see RFT FOH/02/2014
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please see RFT FOH/02/2014
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see RFT FOH/02/2014
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Please see RFT FOH/02/2014
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Please see RFT FOH/02/2014
Minimum level(s) of standards possibly required:
Please see RFT FOH/02/2014
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see RFT FOH/02/2014
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
FOH/02/2014
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents:
17.10.2014 - 00:00
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
27.11.2014 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 036 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening tenders
Date: 27.11.2014 - 13:30
Place:
McKee Barracks, Blackhorse Avenue
Dublin7
IE
For the attention of: Comdt Fran Kehoe
Dublin7
IE
For the attention of: Comdt Fran Kehoe
Food Procurement and Catering Cell,
McKee Barracks, Blackhorse Avenue,
Dublin7
Persons authorised to be present at the opening of tenders: yes
Comdt Fran Kehoe
Sgt John Martin
Cpl Joe Brennan
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no