ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 17/10/2014

Expire date: 05/12/2014

External Reference: 2014-331757

TED Reference: 2014/S 203-359724

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Central Statistics Office
N/A
Swords Business Campus
Co Dublin  Swords
IE
Contact point(s): Vivien Curran
For the attention of: Vivien Curran
Telephone: +353 18951322
E-mail: Vivien.Curran@cso.ie
Internet address(es):
General address of the contracting authority: http://www.cso.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/285
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81808&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81808&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

National or federal agency/office
I.3)

Main activity

  • Other: Official Statistics
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Request for tenders for the provision of the Collection and Archival Storage of Census 2011 Forms in Archival Boxes

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Central Statistics, Swords, Balheary Road, Swords, Co Dublin

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Central Statistics Office has a requirement for indexing, transport, archival storage and on demand retrieval of 2011 Census Records.

    The 2011 Census forms are currently stored at CSOs premises in Swords Business Campus, Balheary Road, Swords Co. Dublin. There are approximately 15,000 archive boxes (305mm long x 240mm wide x 225mm high) to be indexed on site and transported to the storage facility and stored for a period of up to the end of 2024. There is also a similar requirement to store the forms for the 2016 Census in December 2019 up to the end of 2024.

    II.1.6)

    Common procurement vocabulary (CPV)

    42965100   Warehouse management system
    39131100   Archive shelving
    92500000   Library, archives, museums and other cultural services
    92510000   Library and archive services
    92512000   Archive services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    There are approximately 15,000 archive boxes (305mm long x 240mm wide x 225mm high) to be indexed on site and transported to the storage facility and stored for a period of up to the end of 2024. There is also a similar requirement to store the forms for the 2016 Census in December 2019 up to the end of 2024.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    in days: 042 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Payment for transport and indexing and then annual payment for storage of forms

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See tender document

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Tenderers should provide a statement of the Tenderer’s turnover in related services for each of the last three financial years available showing a minimum average value of €1 million;

    Minimum level(s) of standards possibly required:

    See tender document

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See tender document

    Minimum level(s) of standards possibly required:

    See tender document

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of  the criteria stated below
    1. Cost of indexing, collection, transport and storage of 15,000 Boxes of Forms  . Weighting 20
    2. Annual Cost of Storage . Weighting 30
    3. Cost of retrieval and transport of a single box of forms from storage . Weighting 10
    4. Time to retrieve boxes of forms from storage and transport to CSO Swords . Weighting 10
    5. Conformance to specifications including site inspection . Weighting 30
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    COP2011ARCH

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    05.12.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 006 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no