ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 10/10/2014

Expire date: 21/11/2014

External Reference: 2014-781492

TED Reference: 2014/S 197-348363

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Limerick City and County Council
3267368TH
Merchant's Quay
Co.Limerick  Limerick
IE
Contact point(s): Customer Services
For the attention of: Dara McGuigan
Telephone: +353 61407308
E-mail: dara.mcguigan@limerick.ie
Internet address(es):
General address of the contracting authority: http://www.limerick.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103432
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81722&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81722&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

The Establishment of three single-operator framework agreements for provision of event management services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No11:  Management consulting services [6] and related services
    Main site or location of works, place of delivery or of performance:

    Limerick

    NUTS code
    Mid-West
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 3
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 909000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Three Single Operator Framework Agreements for the provision of event management services

    II.1.6)

    Common procurement vocabulary (CPV)

    79952000   Event services
    79952100   Cultural event organisation services
    92622000   Sports-event organisation services
    79953000   Festival organisation services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  all lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The establishment of three single-operator framework agreements for the provision of event management services

    Estimated cost excluding VAT: 909000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Information about lots

    Lot No: 1  Lot title: Lot 1 – St. Patrick’s Day/International Band Parade-Competition; Riverfest Festival.
    1)

    Short description:

    Limerick has the largest St. Patrick’s Day Parade by participant numbers and is strongly community based. Some 70,000 persons view the parade, making it the biggest on-street annual event in the city and county.

    The International Band Championship is the longest running in Ireland and attracts numerous international bands to compete. It is held on the Sunday nearest St. Patrick’s Day and some 35,000-40,000 line the route.

    Limerick has created and developed the Riverfest festival over the past 10 years approximately, so that it has become a festival of importance locally and regionally. The festival re-located to a more central location in 2013, which has proved highly successful. The festival runs over four days on the May bank holiday weekend, in a number of locations in the city centre.

    2)

    Common procurement vocabulary (CPV)

    79953000   Festival organisation services
    79952000   Event services
    79952100   Cultural event organisation services
    92622000   Sports-event organisation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Lot 2 – National Commemoration Day Ceremony; Africa Day Programme; Christmas Lights Launch Event
    1)

    Short description:

    For the past four years Limerick, in conjunction with other cities nationally, has hosted a multi-faith commemoration ceremony to honour all Irishmen and Irishwomen who died in past wars or on service with the United Nations.

    Africa Day falls on 25th May each year. It is an initiative of the African Union, and aims to celebrate African diversity and success and the cultural and economic potential of the continent. In Ireland, events to mark Africa Day are supported by Irish Aid, the Government’s programme for overseas development.

    To mark the start of the Christmas festivities in Limerick the Council traditionally stages a lighting-up event. The event involves the erection of: a Main Stage to accommodate dignitaries; podiums; sound system and equipment, musical entertainment etc.

    2)

    Common procurement vocabulary (CPV)

    79952000   Event services
    79952100   Cultural event organisation services
    92622000   Sports-event organisation services
    79953000   Festival organisation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Lot 3 – Once-off Events
    1)

    Short description:

    This Lot applies to events of a once-off nature such as civic receptions, freedom of Limerick conferrals, honouring sporting and other achievements of note, occasional events.

    2)

    Common procurement vocabulary (CPV)

    79952000   Event services
    79952100   Cultural event organisation services
    92622000   Sports-event organisation services
    79953000   Festival organisation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    tender information is available on www.etenders.ie

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    tender information is available on www.etenders.ie

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    tender information is available on www.etenders.ie

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    tender information is available on www.etenders.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    tender information is available on www.etenders.ie

    Minimum level(s) of standards possibly required:

    tender information is available on www.etenders.ie

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    tender information is available on www.etenders.ie

    Minimum level(s) of standards possibly required:

    tender information is available on www.etenders.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    CLE001

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    21.11.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 006 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts
    Dublin 7
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained