ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 13/10/2014

Expire date: 13/11/2014

External Reference: 2014-109773

TED Reference: 2014/S 199-352325

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

Iarnrod Eireann-Irish Rail
N/A
Engineering Procurement, CIE Works,
Inchicore  Dublin 8
IE
For the attention of: Louis Gilvarry
Telephone: +353 17033835
E-mail: louis.gilvarry@irishrail.ie
Fax: +353 18860567
Internet address(es):
General address of the contracting entity: http://www.irishrail.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/433
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81589&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Railway services
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Leasing of Cars and Vans 2015-2017

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Dublin 8

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Duration of the framework agreement
    Duration in months: 36
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  4000000  and 5500000  EUR
    Frequency and value of the contracts to be awarded:

    Annual call off from Framework or a single call off from the first framework

    II.1.5)

    Short description of the contract or purchase(s)

    Iarnród Éireann Road Fleet Services operates the car and van leasing services on behalf of IE, Bus Éireann, Dublin Bus and CIE Group. The services required include but are not limited to the leasing of cars and van’s by Iarnród Éireann for use by Iarnród Éireann, Bus Éireann, Dublin Bus and CIE Group. The service includes the scheduled maintenance, unscheduled maintenance and vehicle repairs.

    Along with the supply of vehicles, the services may involve the management of all aspects of the overall fleet to include but not limited to the following: Fuel Cards, Toll Tags, Accidents, Racking, Vehicle Details, Invoice processing, Cost Control, Vehicle Pooling, VMS, Optimum Vehicle Utilisation, Detailed Reporting etc.

    The overall fleet size consists of approx. 655 vehicles.

    II.1.6)

    Common procurement vocabulary (CPV)

    34110000   Passenger cars
    34111000   Estate and saloon cars
    34115200   Motor vehicles for the transport of fewer than 10 persons
    34130000   Motor vehicles for the transport of goods
    34136000   Vans
    34136100   Light vans
    34136200   Panel vans
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The projected new leasing requirements over the next three years are:

    2015 - Cars -88, vans - 381

    2016 - Cars -1, vans -67

    2017 -Cars -7, vans 2

    Note these are estimated only and are subject to change

    • Cars (mostly 5 seater passenger, 1000cc to 1700cc, diesels).

    • Vans (2 to 7 seaters, ranging from 4 to 12cubic meters load space, 1400 to 2200cc)

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Leasing of Cars and Vans
    1)

    Short description:

    Leasing of Cars & vans

    2)

    Common procurement vocabulary (CPV)

    34130000   Motor vehicles for the transport of goods
    34110000   Passenger cars
    34111000   Estate and saloon cars
    34115200   Motor vehicles for the transport of fewer than 10 persons
    34136000   Vans
    34136100   Light vans
    34136200   Panel vans
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    IE may decide to award Cars and vans as one lot

    Lot No: 2  Lot title: Leasing of Cars
    1)

    Short description:

    Leasing of Cars

    2)

    Common procurement vocabulary (CPV)

    34110000   Passenger cars
    34111000   Estate and saloon cars
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    IE may lease cars only

    Lot No: 3  Lot title: Leasing of Vans
    1)

    Short description:

    Leasing of vans

    2)

    Common procurement vocabulary (CPV)

    34130000   Motor vehicles for the transport of goods
    34115200   Motor vehicles for the transport of fewer than 10 persons
    34136000   Vans
    34136100   Light vans
    34136200   Panel vans
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    IE may lease vans only

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    If applicable as stated in contract documents

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    As stated in contract documents

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    The economic and financial capacity of the entity must be established to the satisfaction of IE.

    Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.

    III.2.3)

    Technical capacity

    The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    CE5133BOH

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents: 13.11.2014 - 09:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    13.11.2014 - 12:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: yes
    Estimated timing for further notices to be published:

    36 months

    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four courts, Inns quay
    Dublin
    IE
    Telephone: +353 18886000
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained