ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 18/09/2014

Expire date: 21/10/2014

External Reference: 2014-469070

TED Reference: 2014/S 182-321645

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D2  Dublin
IE
For the attention of: Hannah Hughes
Telephone: +353 014763400
E-mail: hhughes@tourismireland.com
Fax: +353 014763666
Internet address(es):
General address of the contracting authority: http://www.ireland.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1197
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80924&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80924&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Tourism Ireland
Nations House, 103 Wigmore Street,
W1U 1QS  London
UK
For the attention of: Claire Cole
Internet address:
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Tourism Marketing
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Destination PR Consultancy Services in the GB Market

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    London

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Tourism Ireland invites requests to participate from suitably qualified PR agencies for the provision of destination PR consultancy services in the GB market. These services will be co-ordinated by and provided to Tourism Ireland‘s London office. PLEASE REFER TO THE DOCUMENTS AVAILABLE FOR DOWNLOADING FOR A DETAILED DESCRIPTION OF THE REQUIREMENTS.

    II.1.6)

    Common procurement vocabulary (CPV)

    79416200   Public relations consultancy services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Contract Period will be for three (3) years subject to budget,annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 06. 2015  Completion  01. 06. 2020

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    N/A

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Candidates are referred to the conditions set out in the Instructions document.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, must contract as a single entitiy, having joint and several liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Candidates must be financially stable. In order to test this, Annual Audited Accounts for the past 3 years must be supplied.

    Minimum level(s) of standards possibly required:
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  8
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    DPR/GB/2015

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    21.10.2014 - 11:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    The services required are to be provided in Great Britain to Tourism Ireland‘s London office.

    This is the first stage in a two-stage tender competition. Following evaluation of qualifying Requests to Participate, shortlisted candidates will be invited to submit a tender and make a presentation.

    It is anticipated that the duration of the contract will be for three years with an option at the discretion of Tourism Ireland to extend for two further periods of up to one year each.

    Tourism Ireland requires all Tenders to adopt the standard, prescribed format set out in the Response document.

    Tenders must be delivered in hard copy, with the Tender Referece and addressee details supplied clear marked, an by the Tender Closing Date.

    Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

    Late applications will not be accepted. Applications by fax or by email will not be accepted.

    Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

    The successful Tenderer will be required to enter into the Contract set out in Schedule 2. No material amendments to the Contract will be accepted or negotiated. Should the successful Tenderer refuse to enter into the Contract on the terms set out at Schedule 2, Tourism Ireland reserves the right to appoint the next highest scoring Tenderer.

    Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.

    Award of this contract will be subject to approval by the Board of Tourism Ireland.

    Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.

    The contract will be subject to Irish law.

    Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).