Date of dispatch of this notice: 04/09/2014
Expire date: 17/10/2014
External Reference: 2014-268135
TED Reference: 2014/S 171-303445
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Dublin City Council
IE
Floor 7 Block 1 Fishamble Street Civic Offices
Wood Quay Dublin 8
IE
Contact point(s): Pat Flood
For the attention of: Senior Executive Officer Procurement Unit
Telephone: +353 12223284
E-mail: pat.flood@dublincity.ie
IE
Floor 7 Block 1 Fishamble Street Civic Offices
Wood Quay Dublin 8
IE
Contact point(s): Pat Flood
For the attention of: Senior Executive Officer Procurement Unit
Telephone: +353 12223284
E-mail: pat.flood@dublincity.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80585&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80585&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Regional or local authority
I.3)
Main activity
- General public services
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Provision of a Window Cleaning Service
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No27:
Other services
Dublin 8
NUTS code
Dublin
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in years: 4
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT: 640000
EUR
Frequency and value of the contracts to be awarded: annual mini-competition 160000
II.1.5)
Short description of the contract or purchase(s)
Provision of a Window Cleaning Service
II.1.6)
Common procurement vocabulary (CPV)
90911300
Window-cleaning services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
yes
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Dublin City Council wishes to establish a multi-party framework agreement for the provision of a window cleaning service for a one year period initially to cover 2014/2015 (expected to commence Q4 2014). However there will be an option to renew the framework agreement, at the sole discretion of the Client, for three periods of one year each to cover 2015/2016, 2016/2017 & 2017/2018 respectively. Tenderers will be evaluated and ranked 1,2,3,4,5 for year one. The Tenderer ranked 1 will have first option on all business for year 1 of the framework agreement. If the 1st ranked tenderer is unable to meet requirements, the cascade method will be used – i.e the 2nd ranked tenderer will be consulted, followed by 3rd and so on (see summary page appendix F). This service is to be performed in accordance with industry best practice standards and rendered by qualified, well trained, skilled and experienced personnel with security clearance. The framework is for use by all departments of Dublin City Council.
Fingal County Council and South Dublin County Council are also eligible to use these arrangements. Prices submitted as part of this tender will be applicable to all Dublin local authorities as identified above. The uptake of services and the timing of same will be at the discretion of each of the aforementioned local authorities. No obligation will exist for any contracting authority (other than Dublin City Council) to place orders through this contract.
Estimated cost excluding VAT: 640000
EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 048 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
See selection criteria in RFT available at www.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
See selection criteria in RFT available at www.etenders.gov.ie
Minimum level(s) of standards possibly required:
See selection criteria in RFT available at www.etenders.gov.ie
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See selection criteria in RFT available at www.etenders.gov.ie
Minimum level(s) of standards possibly required:
See selection criteria in RFT available at www.etenders.gov.ie
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
DCC/PROC/SERV/2014/01 eTenders reference number: RFT 88263
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
17.10.2014 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN,GA
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 012 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement Provision of a Window Cleaning Service is primarily for use by Dublin City Council, but may also be used by Fingal County Council and South Dublin County Council.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to pat.flood@dublincity.ie for the attention of Pat Flood. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 9th October 2014 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
VI.4.3)