Date of dispatch of this notice: 22/08/2014
Expire date: 29/09/2014
External Reference: 2014-517750
TED Reference: 2014/S 162-290826
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Environmental Protection Agency
N/A
Headquarters
PO Box 3000 Johnstown Castle Estate
IE
For the attention of: Ray Cooke
Telephone: +353 14020114
E-mail: info@epa.ie
Fax: +353 14020111
N/A
Headquarters
PO Box 3000 Johnstown Castle Estate
IE
For the attention of: Ray Cooke
Telephone: +353 14020114
E-mail: info@epa.ie
Fax: +353 14020111
Internet address(es):
General address of the contracting authority: http://epa.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79459&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79459&B=ETENDERS_SIMPLE
General address of the contracting authority: http://epa.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79459&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79459&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Body governed by public law
I.3)
Main activity
- Environment
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Debt Recovery Services
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No21:
Legal services
Johnstown Castle Estate
NUTS code
South-East (IE)
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in years: 6
Duration in years: 6
Justification for a framework agreement, the duration of which exceeds seven years:
As the subject matter of each framework agreement comprises a non-priority (Annex IIB) service in accordance with Directive 2004/18/EC, the award will not be fully subject to the provisions of that Directive, in particular with regard to the choice of award procedure. However, EPA will employ a competitive process analogous to the negotiated procedure provided for in the aforementioned Directive in order to establish the framework.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT
Range: between 100000 and 750000 EUR
Frequency and value of the contracts to be awarded: Range: between 100000 and 750000 EUR
Not known
II.1.5)
Short description of the contract or purchase(s)
The Environmental Protection Agency (EPA) wishes to establish a multi-party framework agreement for the provision of a Debt Recovery Service including where necessary, instigation of legal action to recover debts in Court.
The service involves some or all of the following
• Letter from debt collectors to debtor, introducing debt collector, quantifying the outstanding amounts due to EPA, and demanding payment.
• Final demand letter from debt collectors to debtor, initiation and execution of legal proceeds.
• Execution of judgments.
• Expert advice on debt management
• Communicate on ad hoc basis as required
• Report progress monthly in a format agreed with EPA
II.1.6)
Common procurement vocabulary (CPV)
79100000
Legal services
79412000
Financial management consultancy services
79110000
Legal advisory and representation services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
no
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The types of organisations pursued include various licensees, including large complex industrial organisations, sole traders and local authorities with approximately 80 accounts involved per annum involving a figure of approximately €500,000 - €600,000 to be recovered.
Estimated cost excluding VAT
Range: between 100000 and 750000 EUR
Range: between 100000 and 750000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 072 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Not applicable
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Will be agreed with the successful framework operators.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.
Minimum level(s) of standards possibly required:
Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.
Minimum level(s) of standards possibly required:
Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures):
no
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators:
5
Objective criteria for choosing the limited number of candidates:
Following receipt of applications, all responses will be evaluated, scored and ranked in accordance with the questionnaire and criteria and rules contained therein and at least the top 5 scoring candidates will be invited to tender should that number qualify.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:
yes
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
eTenders RFT ID 87151
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
29.09.2014 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN,GA
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition.
9) This notice is being published on a voluntary basis in the OJEU as the framework agreement is for a service which is a non-priority service (Annex IIB) and therefore not subject to the full rigours of the public procurement directive (2004/18/EC).
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
VI.4.3)