ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 24/07/2014

Expire date: 05/09/2014

External Reference: 2014-912330

TED Reference: 2014/S 143-257437

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Louth County Council
N/A
County Hall, Millennium Centre
Dundalk, Co. Louth  Dundalk
IE
Contact point(s): Corporate Services
For the attention of: Paddy Donnelly
Telephone: +353 429335457
E-mail: procurement@louthcoco.ie
Fax: +353 429334549
Internet address(es):
General address of the contracting authority: http://www.louthcoco.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/381
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=78582&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Single Party Framework Agreement for Internal Audit Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No9:  Accounting, auditing and bookkeeping services
    Main site or location of works, place of delivery or of performance:

    County Louth

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 240000  EUR
    Frequency and value of the contracts to be awarded:

    Initial contract for a period of one year. Extensions may be for longer periods subject to satisfactory performance.

    II.1.5)

    Short description of the contract or purchase(s)

    Single Party Framework Agreement for Internal Audit Services

    II.1.6)

    Common procurement vocabulary (CPV)

    79212200   Internal audit services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Internal Audit service provider shall:-

    • Develop and maintain a strategic Audit Plan covering a rolling four year period based on significant exposures to loss or failure, including risk management and security, and submit that Plan to the Audit Committee of Louth County Council for approval;

    • Develop annual Audit Plans, in consultation with Louth County Council Management and the Audit Committee, based on significant exposures identified in the strategic Audit Plan and submit such annual Plans to the Audit Committee for approval;

    • Consider the scope of work of and liaise with the Director of Corporate Services for the purpose of providing optimal audit coverage;

    • Implement the Audit Plans as approved by the Audit Committee, including any special projects assigned by the Audit Committee or requested by senior management;

    • Issue regular reports to the Audit Committee addressing the results of audits conducted, summarising observations and making recommendations, and management responses to the audit findings;

    • Report significant issues relating to the processes for controlling assets and the activities of Louth County Council and provide information concerning such issues through to resolution;

    • Issue final audit reports to the Chief Executive and the Audit Committee;

    • Monitor and report to the Audit Committee on progress towards the implementation of agreed audit recommendations;

    • Maintain a professional audit service staffed with sufficient knowledge, experience and skills to meet the requirements and;

    • Evaluate and assess controls coinciding with the introduction of major changes to systems.

    • Be required to be available to report and attend meetings with the Audit Committee.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals: 
    Range: between   1  and  3
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 48 (from the award of the contract)
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Not applicable

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Will be agreed with successful tenderers

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping if successful must be prepared to contract a single entity having joint and several liability

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    Details outlined Request for Tender document available to download from www.etenders.gov.ie

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    14/0018

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    05.09.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: yes
    Estimated timing for further notices to be published:

    Every 3 to 4 years

    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Formal acceptance of the terms and conditions of the framework agreement will be a condition for admission to the single party framework. A draft set of these terms and conditions is included at Appendix F of Request for Tender which can be downloaded from www.etenders.gov.ie. Tenderers are not required to return signed copies of these terms and conditions with their tender submissions, but are instead to review their contents and raise any queries in this regard in accordance with the procedure for the submission of queries detailed in Section 6.5 of this document.

    If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if, having concluded the framework agreement, the contracting authority considers that the framework operator has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this procedure and/or initiate a new contract award procedure at its sole discretion. The contracting authority also reserves the right to cancel this framework agreement or any contract awarded under the framework agreement at any time.

    As and when additional requirements that fall under the scope of the framework agreement arise during the lifetime of the framework, the contracting authority will consult the service provider in writing, requesting a tender for the additional requirements. However, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court, Chief Registrar,
    Four Courts, Inns Quay,
    Dublin 7
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Precise information on deadline(s) for lodging appeals: The contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish statutory instrument SI130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where notifications are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained