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24-05-2021

 

Dear Sirs, 

 

On behalf of Kerry Education and Training Board you are invited to tender for the proposed, Installation & Upgrade of Dust Extraction System at Castleisland community College for Kerry Education and Training Board in accordance with the accompanying ‘Instructions to Tenderers’ and tender documents. Please refer to the attached schedule of documents and drawings for the full listing of tender documents. 

 

Due to the COVID-19 Public Health Pandemic the exact contract dates may be subject to change, however the appointed contractor should plan for commencement on site with sufficient manpower available to complete work between July 5^th 2021 and August 2^nd 2021 )inclusive. It is intended that the status of the prevailing Public Health Restrictions will be reviewed with the apparently successful contractor immediately  prior to commencement.  

 

Your tender should include the following documents. 

 

•       Signed Declaration of Suitability for Contractors for Small Works 

•       Signed Volume B Form of Tender and Schedule 

•       Signed Volume C Pricing Document and Schedule of Prices  

 

Tenderers are strongly advised to visit and check the site relative to all aspects of the work and include for same in their tender. No claims whatsoever will be entertained by the Engineer due to the lack of knowledge of site conditions or existing installations.  

 

Tendering contractors may visit the site by prior arrangement with Mr Padraig O’Sullivan, Kerry ETB. Please email posullivan2@kerryetb.ie to arrange an appointment for a site visit. 

 

Pease note site visits will be restricted to one tendering contractor at any one time, with social distancing being strictly adhered to at all times while on site.  

    

Declaration of Suitability 

Tenderers are required to read the Declaration of Suitability for Contractors for Small Works carefully and to make sure that they meet the minimum standards stated therein.  A copy of this document has been attached to this notice.  If requested to do so tenderers must provide the necessary evidence of compliance stated in this document within 7 days, including evidence of annual turnover and Health & Safety competency. Tenderers who do not meet those requirements should not submit tender documents as they will be excluded at award stage.   

  

Contract  

The applicable works contract will be the Short Public Works Contract. A copy of the conditions of this contract & instruction to tenderers is attached to this tender notice. The contract will be awarded on the basis of most economically advantageous tender in terms of lowest comparative compliant tender price as stated on the Form of Tender. Please note that the lowest or any tender need not necessarily be accepted and the acceptance of any tender will be subject to the approval of funding. 

 

There are no Contractor or Employer named specialists.  All sub-contractors are domestic. 

 

In addition to items outlined in the Declaration of Suitability for Contractors for Small Works, it is a condition precedent to the award of the contract that the successful tenderer will provide: 

 

•       A Current Tax Clearance Certificate or in the case of a non –resident Contractor a statement of suitability on tax grounds from the Revenue Commissioners of Ireland. 

•       Evidence of Compliance with registered employment agreement (Construction Industry Pension Assurance and Sick Pay including death in service. 

•       Evidence of Current  Insurance cover: 

 

o Public Liability Insurance                       Minimum €6,500,000 o Employers Liability Insurance               Minimum €13,000,000 

 

The contractor shall note that it is a requirement that The Contractor’s Public insurance must be extended to note Kerry ETB as an Additional Insured and a Non-Vitiation clause applied, similar notations are required under the Contractor’s Products Liability and Contract Works Insurances.  

  

The contractor will be required to arrange for their insurers to provide evidence of their insurances confirming the extension noting Kerry ETB as an Additional Insured and a Non Vitiation clause applying.  

 

Project Supervisor Construction Stage (PSCS) 

The successful tenderer will be appointed Works Contractor and Project Supervisor Construction Stage 

(PSCS) on the project in accordance with the Safety Health and Welfare at Work (Construction) Regulations 

 

Additional Documentation 

 

Please note additional documentation as follows will be published in due course relating to the following 

 

1.       Preliminary Health & Safety Plan 

2.       Electrical Services Layout Drawing 

 

Return of Tenders  

The deadline for receipt of tenders is 12:00 Noon on Tuesday 14^th  June 2021.Tenders shall be submitted in electronic soft copy via e-tenders post box only  

 

Tenders submitted in any other manner, by post in hand or via email will be deemed invalid tenders.   Unsigned Form of Tender will likewise be deemed invalid tenders.  The signature for the Form of Tender must be that of a Principal or Director of the firm.  Tenders must be in the format prescribed in the Form of Tender and all required documents must be submitted. Late tenders will not be accepted. 

 

Unsigned Form of Tender will likewise be deemed invalid tender.  

 

All queries in relation to this tender competition must be submitted via the etenders messaging service as soon as possible and in any event not later than 4 working days before the latest time for receipt of tenders, although the Contracting Authority may at its discretion respond to queries raised after that date. All responses from the Contracting Authority to these queries will be circulated to all tendering contractors via the etenders messaging service. 

 

The Department of Education & Skills is subject to the requirements of the Freedom of Information Act 1997. If a tenderer considers that any of the information supplied in response to this notice is either commercially sensitive or confidential, this should be highlighted and reasons for its sensitivity given .The relevant material will, in response to a request under the Act, be examined in the light of exemptions provided for in the Act. 

 

Yours Sincerely, 

_________________  

Padraig O’Sullivan 

Buildings Officer Kerry ETB