BE/SE/09/10/2019 - Pre-Qualification Questionnaire-Single Party Framework for the Provision of EXTERNAL AUDIT OF VEHICLES
Best and Final Offer (BAFO)
27th February 2020
RE: Provision of External Vehicles Audit
Dear Sir/Madam
Bus Eireann has evaluated the proposal that your company submitted in response to Tender for the Provision of External Vehicle Audits, along with the other submitted proposals. It is my pleasure to inform you that, after a preliminary evaluation of your proposal, we have selected Freight Transport Authority as one of the offerors to proceed to the “Best and Final Offers” phase of the tender process.
Therefore, we invite you to submit a Best and Final Offer (“BAFO”) to Bus Eireann. We request a BAFO to be submitted, on or before 5th March 2020 at 17:00hrs to be considered for selection for contract negotiations.
This letter is only an invitation to participate further in the tender process; it does not convey or imply anything more. This letter is not intended to be a binding commitment to contract, nor will Bus Eireann be obligated in any manner until a formal written contract has been executed by all necessary Commonwealth officials. Accordingly, all activities in furtherance of this process, including your compliance with the conditions set forth in this letter, are considered to be at your sole cost and risk.
Sincerely,
Tayo Brown
Procurement Manager
|
Refer ALL inquiries regarding this BAFO to: Tayo Brown |
See page 2 for BAFO pricing and award criteria
In accordance with and subject to the Conditions of Tendering and Provisions of the Contract annexed hereto, we tender for the contract for the provision of External Audit Services as required by BE for the tendered prices specified below.
Price Assessment
Price Assessment shall be applied using the formula set out below. Each compliant bid submitted will be scored using the following formula:
|
Description Price per Vehicle Audited |
Amount in Figures per Vehicle Audited |
Amount in Words Per Vehicle Audited |
|
External Audits Inspection and Report
|
€ |
|
|
Description Cost per |
Amount in Figures |
Amount in Words
|
|
Annual Maintenance Control Systems Audit and Reports
|
€ |
|
Prices quoted should be stated in words as well as figures and should be exclusive of VAT and Insurance ()
Award Criteria
Under this procurement process, the Contract will be awarded on the basis of the most economically advantageous tender (MEAT) having regard to both QUALITY and PRICE. A Qualitative Price Assessment will be used to establish the MEAT.
A total of 1000 marks (the “Total Tender Score”) will be available. The Price/Quality ratio will be 60:40. For the avoidance of doubt the breakdown is set out below.
|
Criteria |
Max # of Marks Available |
% of Total Marks Available |
|
Price |
600 |
60% |
|
Quality |
400 |
40% |
|
Total |
1000 |
100% |
|
CRITERIA |
TOTAL MARKS AVAILABLE |
|
Price |
600 |
|
Quality: |
400 |
|
|
|
|
1. Customer Service to comprise of: ü resources applied to deliver the services to the locations; and
ü facilities and materials to be employed for the delivery of the services. |
60
60 |
|
2. Proposal Approach to comprise of: ü Timeframes proposed to achieve the objectives, and ü Methodology proposed to achieve the objectives, and ü Availability of staff for delivery of the services, professional advise and support, and ü Reporting systems employed during the course of the contract |
25 25
25
25 |
|
3. Quality Systems to comprise of: ü Proposed measures of quality and customer services systems
|
100 |
|
4. IT and Innovation to comprise of: ü Current IT facilities, level of electronic delivery in providing services and support, including on line, responsiveness to communication by voice, e-mail or fax. |
60 |
|
5. Tenderer’s ability to comply with BE’s Contractual Requirements ü based on Tenderer’s submissions as to their ability to comply with the contractual requirements of the Contract, |
20 |
|
Total Marks Available |
1000 |