ETENDERS

2017 - Gaelscoil Cholaiste Mhuire, 4 Parnell Square, Dublin 1 - Architectural Services from Stage 2a

The RFT has ended, you cannot answer the invitation.


October 2017

Re: Gaelscoil Choláiste Mhuire, Dominic Street, Dublin 1

Roll Number 19926M

A Dhaoine Uaisle

The Contracting Authority invites you to tender for services in the above consultancy discipline as detailed below.

Form of Contract

 The form of Contract will be:


  1. The Standard Conditions of Engagement for Consultancy Services, DoES COE1 – including Schedules A&B (Architect, Design Team Leader),  available at (http://www.education.ie/) under School Building & Design > Appointment of Consultants

Tender Submission Procedure

The latest time and date for return of Tenders is: Wednesday 29th November 2017 @ 4pm

Tenders to be returned via eTenders portal only


Tender submissions must be received by eTenders portal only, with the onus resting with the Tendering party to ensure receipt of the submission before the latest time and date for receipt of tenders.  

 

Tenders will be assessed on the basis of the Most Economically Advantageous Tender (MEAT).  The marks for each of the award criteria will be as stated in this document.

Tenders sent to any other address will be deemed to be invalid tenders. Unsigned tenders/tender 

Tenders must be in the format prescribed in the Form of Tender.

 

Tenders must contain:

  •  The completed and signed document entitled DoES Form of Tender Consultants.
  • A signed copy of DoES-QC1 Suitability Assessment Declaration 2017, with appropriate attachments.

Queries


This Request for Tender contains all the background information that will be made available to candidates for this submission, and no additional information will be provided.

Any requests relating to purely factual or procedural matters must be made by e-mail on eTenders Portal only.

Where such requests for information (in relation to purely factual or procedural matters) require an amendment to the information provided in this Award Document, that information will be made available to all candidates who have obtained a copy of this document. 

The latest date for submitting queries is 5 days before the latest date for tender submissions. 

Final answers to all queries will be issued to all tenderers not later than 3 days before the latest date for tender submissions.

Description of the Project

The project comprises the provision of a new 16 Classroom Primary School for Bunscoil Cholaiste Mhuire (Rn 19926M) at Dominick Street Lower, Dublin 1, the site measures 0.185 Ha / 0.457 Acres (excluding right of way) and is bounded by Dominick Street Lower to the front, Dominick Place to the rear, no 20 Dominick Street to the north (a Protected Structure). 

The project has been designed up to Stage 2a as 8 classroom primary school with an indication only of the extension to a 16 classroom school. However, the services of this Design Team have been terminated by mutual agreement. As such the newly appointed Design Team will be required to fully complete a Stage 2a Report for the entire 16 classroom school. Therefore, their appointment is from commencement of Stage 2a.

The Client for this project is the Department of Education & Skills

The service is for project stages 2a, 2b, 3, 4 and 5.  The Project Type is 2(b)2, and the remaining Stages to be completed, determine the Reference Hours that are assigned to the project.  Candidates can view the reference hours for each discipline by opening the Excel Marking Matrix 2015, selecting the appropriate discipline and selecting the Project Type from the drop down menu revealed by clicking on “Complexity Level”.  As Stage 1 is already complete on this project reference hours to be selected (by clicking on “New Project”) must show “Stage 1 Complete”. 


An additional fee equivalent to 50% of a Stage 1 fee, (calculated using the successful tenderer’s percentage fee converted to a lump sum based on the Notional Capital Value and apportioned to Stage 1 using the table of Stage percentages for all stages in the Form of Tender) will be added to the successful tenderer’s fee to allow for familiarisation and due diligence examination of the Stage 1 submission.  This additional fee together with the tendered fee will comprise the overall fee for the project.


The project will be developed in full accordance with the following standards and regulations, current at the time of tendering, which will apply to this project:

(a)   Department of Education & Skills Technical Guidance Documents (available on the Department’s website at (http://www.education.ie/))

(b)   The Building Regulations

(c)   The Interim NZEB Performance Specification for new buildings owned by and occupied by Public Authorities after 31 December 2018. (Copy attached)

The above description is indicative of the size and nature of the project but the extent of accommodation to be provided may increase or decrease.  Additional accommodation may be added to the brief including the provision of an additional school (on the same site or sites) at the discretion of the Contracting Authority.

Any additional accommodation added at the discretion of the Contracting Authority is subject to the restrictions as set out in Article 72 of Directive 2014/24/EU (Regulation 72, European Union (Award of Public Authority Contracts) Regulations 2016).

Scope of Work

Partial Architectural Services in accordance with the Department’s Design Team Procedures, (including DTP Practice Note 1, August 2016) DoES Schedule of Stage Services for Construction Consultants (Revision 4, August 2016)

The Total Performance Period for the performance of the Services is stated in Section 4 of the Instructions to Tenderers document.

The Excel Marking Matrix 2015 is only used for assessment of tenders.  For a full explanation of how tenders are assessed using the marking matrix see Explanatory Notes attached to the Form of Tender.

The Scope of Services may be increased or decreased at the discretion of the Contracting Authority and the fee for such increases/ decreases will be determined at the Client’s choice in proportion to the increase/decrease in those Services or by the Scheduled Time Charges for changes as specified in Clause 11 of the Conditions of Engagement.

Basis of Assessment for Award Criteria

Compliance Check

Tenders may be checked for compliance with this Invitation to Tender and the Tender Proposal form. Tenders which do not comply with these requirements may be excluded from further consideration.

Criterion A, B1, B2 and C

The basis of assessment of the Award Criteria is detailed in the Explanatory Notes attached to the Form of Tender.

 

Tender Documents

Documents to be included in the Contract:

Attached to this Invitation to Tender and available at (http://www.education.ie/) under School Building & Design > Appointment of Consultants:

  • DoES-Form-of-Tender-Consultants-Major-Architect-Design-Team-Leader-2015 (003)
  • A signed copy of DoES-QC1 Suitability Assessment Declaration 2017, with appropriate attachments
  • DoES ITTS Instructions to Tenderers (Open) – 2016

Available at (http://www.education.ie/) under School Building & Design > Appointment of Consultants:

  • DoES Schedule of Stage Services for Construction Consultants (Revision 4, Aug 2016)
  • Conditions of Engagement, (DoES COE1, incl. Schedules A & B (Architect, Design Team Leader) - 2016)
  • DoES Tender Excel Marking Matrix 2015.

Attached to this Invitation to Tender:

  • Stage 2a Reports for the previous scheme of 8 classrooms.
  • The Interim NZEB Performance Specification for new buildings owned by and occupied by Public Authorities after 31 December 2018. 

Documents not forming part of the Contract:

This Letter of Invitation to Tender and any other information issued to Candidates not stated to amend the Contract documents.

Documents not forming part of the Contract:

This Letter of Invitation to Tender and any other information issued to Candidates not stated to amend the Contract documents.

This project is designated as Type 2 b(2)

The Notional Capital Value is €6,170,000 ex VAT  


A Site Visit has not been arranged as the level of information provided is deemed sufficient to competitively Tender for this post.


Is mise, le meas,



Claire Jones

Major Building Projects

School Building Unit.