ETENDERS

61790D - Supply, delivery and commissioning of school furniture and equipment to St. Brendan’s College Bray

The RFT has ended, you cannot answer the invitation.

 

St. Brendan’s College

 

Bray

 

Co. Wicklow

 Invitation to Tender Letter

 

Tenders are invited for the supply, delivery and commissioning of general and specialised school furniture and equipment for the new school building at St. Brendan’s College, Bray as per the exact specifications contained in the various documents attached to the tender and the terms and conditions listed below.

  

Relevant Information (Terms and Conditions) for the Tender and Supply of Furniture and Equipment

 In this document “The Supplier” refers to Companies offering to tender to supply and install furniture and equipment. The “Contracting Authority” refers to St. Brendan’s College, Bray, Co. Wicklow.                   

  •  The requirements are divided into a number of lots and interested suppliers may tender for one or more of these lots.
  •  Tenders must be for all of the items listed in each individual lot. Tenderers must be able to supply and must provide the relevant price for every item listed in each particular LOT, i.e. price lists for all parts of each LOT need to be completed.
  • Unless expressly agreed to the contrary, St. Brendan’s College (the Client) will not accept delivery by instalments.
  • Tender price shall include delivery which in turn shall include the unloading, stacking or installation of the goods by the suppliers staff, agents or carriers at such place within the school building or grounds as the customer or a duly authorised person shall reasonably direct. Installation includes commissioning, that is final set-up and calibration of equipment so that the equipment is ready for use. The supplier is responsible for the removal from site of all packaging. VAT should be indicated separately. All tenders must be specified in euro (€).
  • The successful tender must have a current Tax Clearance Certificate, a copy of which must be provided to the Board of Management, St. Brendan’s College prior to the order being issued.
  • All furniture and equipment must comply with Irish and European standards (IS EN 1729) and samples of furniture may be required for inspection. In addition, certificates of compliance are required by the supplier certifying that the articles of furniture and equipment being supplied conform to and have been tested to the appropriate standards as outlined in the Department of Education and Skills Loose Furniture Document and these should be returned with your tender for each lot.
  • Interested applicants should download the relevant LOT documents (Tender Price Document or DES Furniture & Equipment Specifications) as these are considered the Form of Tenders and must be completed in full.
  • The successful tender must be able to supply and deliver all furniture and equipment by June 16th, 2015 although actual delivery may be after this date. Please indicate on the Tenderer’s Statement when you would expect to be in a position to deliver the goods, if your tender is successful.
  • The closing date for receipt of tenders is Friday February 27th 2015 at 17.00pm.
  • Tenders must be submitted / posted in hard copy marked “Furniture and Equipment for St. Brendan’s College” and quoting the relevant LOT numbers to the following address: The Principal, St. Brendan’s College, Bray, Co. Wicklow. Tenders sent to any other address, or received after the specified date and time, will be deemed invalid tenders. A copy of the tender and associated documents must also be sent in soft copy either on a memory stick (enclosed with the hard copy) or by email to johntaylor@saintbrendans.ie. Faxed tenders are not acceptable.
  • St. Brendan’s College reserves the right not to award some or all of the lots in this tender.
  • Note: Section 2.16.1 on the RFT: “Tenderers should be aware that, under the Freedom of Information Acts 1997 and 2003, information provided by them during this public procurement competition may be liable to be disclosed.”
  • All tender information should be supplied in English. It is assumed that all documentation, (software service support and training if applicable) will be provided in English.
  • Patented or copyrighted articles supplied under contract shall be marked in accordance with the provisions of current copyright and patents legislation, internationally, in Ireland and in the country of origin. The supplier will take full responsibility and shall indemnify the Contracting Authority and the School/College against any action, claim or demand for infringement of patent or copyright. All costs of tendering shall be at the prospective Supplier's expenses.
  • Queries may be submitted by email to johntaylor@saintbrendans.ie or through etenders message facility on the etenders website. All queries must be submitted as soon as possible but no later than 7 days before the closing date for the receipt of tenders.
  • Should any question or questions arise as to the interpretation of this contract or as to the execution of any order of work arising from same, the matter shall be referred to the Principal of St. Brendan’s College subject to the right of appeal by the supplier to the Contracting Authority, whose decision is such cases shall be final and binding.
  • It is a condition of the tender that conditions offered by the supplier will remain valid until May 14th, 2015 (90 days)
  • Delivery will be to St. Brendan’s College, Bray, Co. Wicklow.
  • Invoices should be sent to The Principal, St. Brendan’s College, Bray, Co. Wicklow.
  • Further information and additional documentation relating to this notice may be available on the etenders website.

 

Tenders are to be submitted as per details on the RFT Document and must include the following:

  • Completed and signed Tenderer’s Statement in the RFT Document Appendix 4

  • Completed and signed Form of Tender for each LOT

  • Completed Goods Contract

  • Completed and signed Declaration as to Personal Circumstances of Tenderer in the RFT Document Appendix 6 (to be signed by solicitor)

  • For tenderers of Loose Furniture – completed and signed Pricing Document with a composite Certificate of Compliance and Summary

  • For tenderers of Equipment – completed Pricing Schedule(s) and Equipment Lists and Specifications as outlined in the RFT Appendix 2 (for each Lot)

  • Provide 3 no. references to demonstrate tenderers have suitable technical and professional ability to supply, deliver and commission the furniture in the relevant lot as outlined in the RFT Appendix 1: Requirements and Specifications

 

Declaration

  •  I have read and accept the terms of this specification
  • Please note that failure to produce evidence of the documentation referred to above within two weeks of the award of tender, will render the tender invalid 

 

 

 

 

Signed:                                   ________________________________________________________

 

Print Name:                          ________________________________________________________

 

Position in Organisation:     ________________________________________________________

 

Name of Tenderer:               ________________________________________________________

 

Address:                                ________________________________________________________

 

                                               ________________________________________________________

 

                                               ________________________________________________________

 

Date:                                      ________________________________________________________