ETENDERS

Single party framework for the Supply, Installation and Support of a new Port Management Information System for Port of Cork Company

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Dear Service Provider

Port of Cork Company intends to establish a single party framework for the provision of Port Management Information System for its sites in Cork.

Service providers are invited to consult the associated documentation, which contains full further instructions regarding the preparation and submission of tenders.

Additionally, service providers are invited to consult the following information:

  1. Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties
  2. This is the sole call for competition for this service.
  3. This competition is being carried out under the competitive dialogue procedure and Port of Cork Company has recourse to under the staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated.
  4. The Contracting Authority anticipates that the value of purchases pursuant to the framework agreement is in the region of €700,000 (ex. VAT) over the initial duration of the framework agreement (five years), or €1,500,000 (ex. VAT) over the lifetime of the agreement should it be extended.
  5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers.
  6. Contract award will be subject to the approval of the competent authorities.
  7. It will be a condition of this contract that tenderers are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested
  8. If for any reason, it is not possible to award the contract following the conclusion of this competitive process, Port of Cork Company reserves the right to award the contract to the next highest scoring tenderer.
  9. At its absolute discretion, Port of Cork Company may elect to terminate this procurement process at any time.
  10. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
  11. Without prejudice to the principle of equal treatment, Irish Prison Services is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED documentation in order to avoid the risk of elimination from the competition. 
  12. The Contracting Entity may extend the duration of this framework for longer than the period set out in Art 51.1 on the basis that there would be significant business disruption to replace the system in a shorter period.

Yours sincerely,

Port of Cork Company