SMPS2021 - Design Services -Provision of Additional Accommodation 2021 at St Mary’s Primary School, St. Mary’s Road, Edenderry, Co. Offaly- Roll Number 16013V

Re:                                 Tender for Consultancy Services (Open Procedure)
For:                                [ [Architectural] / [Civil/Structural Engineering] / [Building
                                      Services (M&E) Engineering] / [Quantity Surveying] Services ]

A Dhaoine Uaisle

The Contracting Authority invites you to tender for services in the above consultancy discipline as
detailed below.

Form of Contract
The form of Contract will be:
(a)  The Standard Conditions of Engagement for Consultancy Services and
(b)  DoES COE1 – Schedules A&B (Architect, Design Team Leader) or
DoES COE1 – Schedules A&B (Engineers & QS)
as appropriate, both available at www.education.ie under School Building & Design > Appointment of
Consultants.

Tender Submission Procedure
The latest time and date for return of Tenders is: 12:00hrs, 11th March 2021 Tenders to be returned
via eTenders portal only

This notification to candidates is being issued by eTenders portal and shall be deemed to have been
received unless the intended recipient can provide evidence of non-delivery.  The non-receipt of
such communications shall not invalidate the tender process or award for this project.
Tender submissions must be received by eTenders portal only, with the onus resting with the
Tendering party to ensure receipt of the submission before the latest time and date for receipt of
tenders.
Tenders sent to any other address will be deemed to be invalid tenders. Unsigned tenders/tender
proposal forms will likewise be deemed to be invalid tenders.  The signatures must be that of a
Principal or Director of the firm.
Tenders will be assessed on the basis of the Most Economically Advantageous Tender (MEAT).  The
marks for each of the award criteria will be as stated in the Explanatory Notes attached to the
Forms of Tender.
Tenders must be in the format prescribed in the Form of Tender.

Tenders must contain:
1.   The completed and signed document entitled “Form of Tender (and Tender Proposal Form) for
Consultants (Architect/Design Team Leader & Assigned Certifier)”
or
The completed and signed document entitled “Form of Tender (and Tender Proposal Form) for
Consultants (Engineers & Quantity Surveyor)” (as appropriate).
2.   A signed copy of DoES-QC1 Suitability Assessment Declaration 2017 with appropriate
attachments.


Queries
This Request for Tender contains all the background information that will be made available to
candidates for this submission, and no additional information will be provided.
Any requests relating to purely factual or procedural matters must be made by e-mail on eTenders
Portal only.
Where such requests for information (in relation to purely factual or procedural matters) require
an amendment to the information provided in the Tender Documents, that information will be made
available to all candidates who have obtained a copy of this document.
The latest date for submitting queries is 5 days before the latest date for tender submissions.
Final answers to all queries will be issued to all tenderers not later than 3 days before the
latest date for tender submissions.

Description of the Project
The project will comprise:
1 Early intervention unit 214m2, Toilet Works, M&E toilet refurbishment + Lift, works to existing
toilets, external ramp and drinking water project, Fire Safety Upgrades, Conversion from oil to gas
at St Mary Primary School, St. Mary Road, Edenderry, Co. Offaly.
The above description is indicative of the size and nature of the project but the extent of
accommodation to be provided may increase or decrease.  Additional accommodation may be added to
the brief including the provision of an additional school (on the same site or sites) at the
discretion of the Contracting Authority.
Any additional accommodation added at the discretion of the Contracting Authority is subject to the
restrictions as set out in Article 72 of Directive 2014/24/EU (Regulation 72, European Union (Award
of Public Authority Contracts) Regulations 2016)

Scope of Work
Full (1) Architectural, (2) Civil Structural Engineering, (3) Building Services (M&E) Engineering,
and (4) Quantity Surveying Services (as appropriate) in accordance with the Department’s Design
Team Procedures and associated Practice Notes and DoES Schedule of Stage Services for Construction
Consultants (Revision 5,  Jan 2018), current at the time of tender.
The Total Performance Period for the performance of the Services is stated in Section 4 of the
Instructions to Tenderers document.
The Scope of Services may be increased or decreased at the discretion of the Contracting Authority
and the fee for such increases/ decreases will be determined at the Client’s choice in proportion
to the increase/decrease in those Services or by the Scheduled Time Charges for changes as
specified in Clause 11 of the Conditions of Engagement.

Basis of Assessment for Award Criteria
Compliance Check
Tenders may be checked for compliance with this Invitation to Tender and the Tender Proposal form.
Tenders which do not comply with these requirements may be excluded from further consideration.
Criterion A, B1, B2 and C
The basis of assessment of the Award Criteria is detailed in the Explanatory Notes attached to the
Form of Tender.

Tender Documents
Documents to be included in the Contract:
Attached to this email and available at www.education.ie under School Building & Design >
Appointment of Consultants:
•     DoES Form of Tender (and Tender Proposal Form) for Consultants  - Minor (Architect/Design
Team 2

3
Leader & Assigned Certifier) - 2018
•     DoES Form of Tender (and Tender Proposal Form) for Consultants – Minor (Engineers & QS) –
2018

•     DoES-ITTS 1b – Instructions to Tenderers 2018 (Open)

Available at www.education.ie under School Building & Design > Appointment of Consultants:
•     DoES Schedule of Stage Services for Construction Consultants (Revision 5, Jan 2018)
•     Conditions of Engagement
•     DoES COE1 - Schedules A & B (Architect, Design Team Leader)
•     DoES COE1 - Schedules A & B (Engineers & QS)
•     DoES Tender Excel Marking Matrix.
Attached to this email:
•     Project Brief
Documents not forming part of the Contract:
This Letter of Invitation to Tender and any other information issued to Candidates not stated to
amend the Contract documents.

Project Type / Complexity Level / Reference Hours
This project is designated as


The Notional Capital Value is
The service is for all project stages (i.e. Stages 1 to 5 inclusive).  The project Type determines
the Reference Hours that are assigned to the project.  Candidates can view the reference hours for
each discipline by opening the Excel Marking Matrix, selecting the appropriate discipline and
selecting the Project Type from the drop down menu revealed by clicking on “Complexity Level”.  The
Excel Marking Matrix is only used for assessment of tenders.  For a full explanation of how tenders
are assessed using the marking matrix see Explanatory Notes attached to the Form of Tender.

Site Visit Details
17ᵗʰ February 2021 From 10:00 to 13:00


Is mise, le meas,

Declan Downey
Principal                                                                                         
On behalf of the Board of St. Mary’s Primar   School Edenderry