ETENDERS

Midleton CBS Primary School - Quantity Surveying Consultancy Services - Additional Accommodation, Ancillary Works and Car Parking

The RFT has ended, you cannot answer the invitation.

 

 

Additional Accommodation at

Midleton CBS Primary School, Rosary Place,

Midleton, Co. Cork, P25EK13.

 

28/02/2020

 

Re:                               Tender for Quantity Surveying Consultancy Services (Open Procedure)

 

A Dhaoine Uaisle,

The Contracting Authority invites you to tender for services in the above consultancy discipline as detailed below.

Form of Contract

The form of Contract will be:

The Standard Conditions of Engagement for Consultancy Services, DoES COE1 – including Schedules A&B (Engineers & QS), both available at (http://www.education.ie/) under School Building & Design > Appointment of Consultants.

Tender Submission Procedure

The latest time and date for return of Tenders is: 12 Noon on the 31st March 2020.

Tenders to be returned via e-Tenders portal only

This notification to candidates is being issued by e-Tenders portal and shall be deemed to have been received unless the intended recipient can provide evidence of non-delivery.  The non-receipt of such communications shall not invalidate the tender process or award for this project.

Tender submissions must be received by e-Tenders portal only, with the onus resting with the Tendering party to ensure receipt of the submission before the latest time and date for receipt of tenders.  

Tenders sent to any other address will be deemed to be invalid tenders. Unsigned tenders/tender proposal forms will likewise be deemed to be invalid tenders.  The signatures must be that of a Principal or Director of the firm.

Tenders will be assessed on the basis of the Most Economically Advantageous Tender (MEAT).  The marks for each of the award criteria will be as stated in the Explanatory Notes attached to the Forms of Tender.

Tenders must be in the format prescribed in the Form of Tender.

 

Tenders must contain:

1.       The completed and signed document entitled “Form of Tender (and Tender Proposal Form) for Consultants (Engineers & Quantity Surveyor)” (as appropriate).

2.       A signed copy of DoES-QC1 Suitability Assessment Declaration 2017 with appropriate attachments.

Queries

This Request for Tender contains all the background information that will be made available to candidates for this submission, and no additional information will be provided.

Any requests relating to purely factual or procedural matters must be made by e-mail on e-Tenders Portal only.

Where such requests for information (in relation to purely factual or procedural matters) require an amendment to the information provided in the Tender Documents, that information will be made available to all candidates who have obtained a copy of this document. 

The latest date for submitting queries is 5 working days before the latest date for tender submissions. 

Final answers to all queries will be issued to all tenderers not later than 3 days before the latest date for tender submissions.

Background

Midleton CBS Primary School is located off Rosary Place in Midleton, Co. Cork.  The site comprises of a single-story Boyd Barret building formerly known as St. Bridget’s Infant National School which faces onto Rosary Place.   To the rear of the site is a 2-storey block dating from around 1968 and added onto this is a single storey block dating from around 1979.  The former St. Bridget’s Infant NS is not connected to the main school building and is currently being used as a temporary Special Needs accommodation.  This does not function effectively as a special needs’ unit both in terms of space and environment.

There are two prefab buildings on site also that are owned by the school and will have to be moved as part of any development.  There are substantial ground level differences between the school site in the area for the proposed new extension and garden level of the adjoining residences to the west of the site.   There is a drop of over one meter between both.  There is major traffic congestion in the area due to the proximity of the nearby Post Primary school and its increase to 1000 pupils.

The brief for the Project

The brief for the project is to design and procure additional accommodation for the school as set out in the Schedule of Accommodation in Appendix A of the Brief Formulation Report.  Alterations and refurbishments to the existing St. Bridget’s NS (approx. 400m2) to include 2 SEN classes, SET rooms and ancillary accommodation.  The remaining accommodation is to be located in a new extension linking the two schools together. Electrical, Mechanical, IT and alarm systems serving the two separate school buildings need to be fully integrated to allow the school to operate in an efficient and cost-effective way as a single unit.   Prefabs on site are to be removed once construction is complete.   The school is currently using these as SET rooms. 

Except where the accommodation to be provided is for Special Needs, the accommodation is to be designed as a standalone extension.  Where possible the extension should be located in a way that will facilitate a future enclosed link to the existing general-purpose room.  

In the case of special needs’ accommodation, the design should provide for enclosed linkage to the main circulation in the existing building.  The accommodation for pupils with Special Educational Needs (SEN) should be located and designed in accordance with the requirements of TGD 0026 and its addendums. 

The design team shall also review carparking, set down arrangements to incorporate any adjustments necessitated by the new building.

The above description is indicative of the size and nature of the project but the extent of accommodation to be provided may increase or decrease.  Additional accommodation may be added to the brief including the provision of an additional school (on the same site or sites) at the discretion of the Contracting Authority.

Any additional accommodation added at the discretion of the Contracting Authority is subject to the restrictions as set out in Article 72 of Directive 2014/24/EU (Regulation 72, European Union (Award of Public Authority Contracts) Regulations 2016)

Scope of Work

Full Quantity Surveying Consultancy Services in accordance with the Department’s Design Team Procedures and associated Practice Notes and DoES Schedule of Stage Services for Construction Consultants (Revision 5, Jan 2018), current at the time of tender.

The Total Performance Period for the performance of the Services is stated in Section 4 of the Instructions to Tenderers document.

The Scope of Services may be increased or decreased at the discretion of the Contracting Authority and the fee for such increases/ decreases will be determined at the Client’s choice in proportion to the increase/decrease in those Services or by the Scheduled Time Charges for changes as specified in Clause 11 of the Conditions of Engagement.

Basis of Assessment for Award Criteria

Compliance Check

Tenders may be checked for compliance with this Invitation to Tender and the Tender Proposal form. Tenders which do not comply with these requirements may be excluded from further consideration.

Criterion A, B1, B2 and C

The basis of assessment of the Award Criteria is detailed in the Explanatory Notes attached to the Form of Tender.

Tender Documents

Documents to be included in the Contract:

Attached to this email and available at (http://www.education.ie/) under School Building & Design > Appointment of Consultants:

  • DoES Form of Tender (and Tender Proposal Form) for Consultants – Minor (Engineers & QS) – 2018
  • DoES-ITTS 1b – Instructions to Tenderers 2018 (Open)

Available at (http://www.education.ie/) under School Building & Design > Appointment of Consultants:

  • DoES Schedule of Stage Services for Construction Consultants (Revision 5, Jan 2018)
  • Conditions of Engagement, (DoES COE1, incl. Schedules A & B (Engineers & QS) - 2018)
  • DoES Tender Excel Marking Matrix 2019.

Attached to this email:

  • Project Brief
  • [Any other Project Specific information – specify]

Documents not forming part of the Contract:

This Letter of Invitation to Tender and any other information issued to Candidates not stated to amend the Contract documents.

 

 

Project Type / Complexity Level / Reference Hours

 

 

This project is designated as Type 2a(0)

The Notional Capital Value is   €1,100,000.00

  

The service is for all project stages (i.e. Stages 1 to 5 inclusive).  The project Type determines the Reference Hours that are assigned to the project.  Candidates can view the reference hours for each discipline by opening the Excel Marking Matrix 2019, selecting the appropriate discipline and selecting the Project Type from the dropdown menu revealed by clicking on “Complexity Level”.  The Excel Marking Matrix 2019 is only used for assessment of tenders.  For a full explanation of how tenders are assessed using the marking matrix see Explanatory Notes attached to the Form of Tender.

Site Visit Details

Consultants must visit the site by prior appointment with Principal, Niamh O’Leary or Deputy Principal, Jason Bateman on 021-4631419 or by email at office@midletoncbsprimary.ie.

 

 

Is mise, le meas,

 

 

__________________________

Niamh O’Leary,

Principal.