7346 - Supply of Fuel Cards and Car Washes for Irish Rail
Scope for the Procurement of Fuel Cards Services for Irish Rails 7346
Iarnród Éireann (IE) invites suitably qualified companies to participate in a pre-qualification process for the procurement of Fuel Cards.
Iarnród Éireann (IE) is seeking to enter into a long term agreement with a specialist company with a demonstrable track record in this area.
The Contract the subject of this competition is a contract for 36 months with an option to extend for up to a further two years i.e. potential for five years in total at IE’s discretion, subject to the terms and conditions of the Contract.
This contract involves the following services be made to Iarnród Éireann (IE).
The Contractor is required to provide a Fuel card Service “Service” to Iarnród Éireann which permits the purchase of products and services on the forecourt of service stations through Ireland (Republic only). The Service include the management of the transaction by the contractor, the invoicing of the services received in a timely fashion and the provision of reports. The contractor is responsible to ensure that a network of available service stations is maintained thorough the term of this contract “Coverage”. The fuel products which can be purchased via this contract must comply with the following specifications:-
- Unleaded Petrol with up to 10% Ethanol, for use in spark ignition Automotive and Stationary plant internal combustion engines conforming to IS EN 228: 2008 (as amended or subsequently amended during the course of this contract).
- Automotive Ultra Low Sulphur Diesel Fuel with up to 7% FAME, for use in Road Vehicles Class A1, conforming to IS EN 590: 2009 (as amended or subsequently amended during the course of this contract).
-Lubricants conforming to:
· Synthetic blend Lubricants -SAE 5W-20, SAE 5W-30, SAE-10W-30
· Fully synthetic lubricants - SAE 5W-30,
· Premium motor oil – 10W-40
· Diesel Motor Oil – 15W-40, 10W-20.
-Washing:
· Car wash – standard wash programme.
· Van wash - standard wash programme.
The Services to be provided must include the supply of an online management information system and the management and co-ordination of the Fuel Charge Card Services
The Services must be provided in accordance with good industry practice and comply with all relevant and applicable laws and licensing requirements.
Iarnród Éireann has approximately 800 cards in operation and uses circa 1,500,000 litres of Diesel per annum and 50,000 litres of unleaded petrol. Car/van washing is also required and is estimated at 5,000 per annum.
IÉ’s full requirements are contained within a technical specification which will be issued to a shortlist of the most suitable companies following the pre-qualification process.
Please refer to Section 5.3 of the PQQ Questionnaire for the Selection Criteria.
Please take time to read the content of this request carefully and to ensure that you provide all requested information by the specified closing date.
Closing date for submission of PQQ documents via etenders portal only 12th December 2019
This competition is a 2 stage process being conducted under the negotiated procedure.
Stage 1: To be considered for inclusion to the shortlist of companies who will be issued with ITT documentation, you are required to upload onto e-tenders all relevant information/documents required as part of this notice along with your completed PQQ questionnaire. Companies will be measured and scored in line with the advertised selection criteria.
Stage 2: A shortlist of companies will be provided with ITT documentation via e-tenders.
Kind regards,
()Suzanne Murphy
Procurement Category Buyer
Iarnród Éireann - Irish Rail
(mailto:Suzanne.Murphy@irishrail.ie)
(http://www.irishrail.ie/)